We Are Hiring!

Job Description Overview:

Exhibit Catholic Spirituality, conscientious work ethic, professionalism, tech ability and accountability.
Attention to detail and thoroughness.
Greet and assist those who come to office.
Be willing and capable of working at a fast pace within a variety of settings and circumstances, with composure and flexibility.
Possess strong administrative skills and ability to work with the Pastor and the other office staff.
Respond and fulfill the requirements of the emails from the Diocese in a timely manner.
Personal use of social media is prohibited on the office computer.
Use of personal cell phone and social media should be limited during working hours.
No overtime work – the work hours are limited to 7 hours per day Monday through Friday. If any additional hours are necessary, get approval from the Pastor.
Perform secretarial duties related to the Finance council – meeting reminder, reports and agenda.
Maintain Confidentiality at all times
Other responsibilities are assigned by Pastor

ANNUAL RESPONSIBILITIES

Prepare and send church contribution statement by January 31^st
Financial reports for diocese in January/February
Send W2’s to all employees by January 31^st.
Prepare all teachers’ contract
Prepare and send school contracts to each family.
Christmas Mailing.
Preparation of school budget in consultation with the Principal and Advancement director.

SCHOOL

Maintain bank accounts in QuickBooks – enter bills, deposits, checks, mail and file.
Track and deposit all fundraising income during the school year.
Recognize school tuition revenue monthly
Maintain school tuition invoices for families, send statements as needed.
Handle all insurances and pension etc, issues
Deposit and maintain all registration payment records.
Handle any issues concerning FACTS.
Track all bequests to school, deposit and send to the Advancement director and send a thank you letter.
Calculate and submit yearly school budgets.
Track all awards, scholarships, grants that are given to the students for financial aid.
Reconcile bank account with bank statements.
Scan and file all other organization bank statements. Order all supplies for the school.

CHURCH

Maintain bank accounts for Parish in QuickBooks – input receipts and bills, pay bills, mail and file.
Maintain bank accounts for parish mass accounts in Excel.
Handle mass scheduling and Mass cards, track masses and payments.
Calculate Mass stipends, transfer stipends to parish accounts and send stipend checks to the diocese.
Record all bequests and reports to family and send thank you notes.
Order all supplies, books, candles, etc. for the parish.
Prepare income and weekend attendance to the bulletin and to the diocese.
Handle all insurances and pension issues.
Balance and reconcile all accounts on a monthly basis.
Record weekly deposits and other cash receipts.
Prepare monthly income/expenditure statements for the pastor and special finance committee.
Submit monthly bank statements of all accounts to the pastor.
Prepare financial reports, profit and loss statements, bank balances report both school and parish.
Prepare and submit required Diocesan financial reports.
Track special collections and send checks to the diocese.
Process payments to vendors and others, maintain vendor files.
Prepare monthly financial statements of parish and school for the Pastor.
Prepare and submit required Diocesan financial reports.